All about eSites
Prospect’s eSite system (often referred to as the eBranch system) is a set of online tools to help you communicate with your members. Your branch or section* can get online access to membership lists, a mass email tool and a content management system. No need to worry about set-up, design or hosting. All you need is internet access and a web browser.
Watch the short introductory video below (2 mins 39 secs), then read on to find out more about:
* eSites aren't automatically available for sub-sections, but we can turn them on if requested.
The basic eSite
All branches and sections have a 'starter' eBranch/eSection which contains their online membership lists. Branch officers automatically get access to their branch lists; section officers get access to their section lists (see 'who gets admin rights' below). If that's all you want, everything you need should already be in place. Branch/section officers, on your Welcome page you'll see a panel headed 'Your members' - click any of the elements to be taken to you the membership lists in your eBranch/eSection.
Five optional modules
Members-only content modules
- Members-only web pages. You get an introductory page where you can post a welcome message, and can create up to ten other members-only pages.
- Upload documents
- Publish brief news updates
- Public content module
You can create up to ten public web pages for recruitment or campaign purposes.
Which modules are right for your branch/section?
- Many branches/sections only use the membership lists and mass email modules. These are admin tools for branch officers. Members don't 'see' the eBranch.
- If you add any of the members-only content modules, your members will see a link to your eSite when they log into members.prospect.org.uk.
- Before deciding whether to use the members-only content modules, check how many of your members can log into the website. This info is shown at the top of your membership list page. If a low percentage have a website password, we recommend that you focus on the mass email module. eSite content would be of limited value, because many of your members won't see it.
- If you want to go ahead with the content modules, be realistic about how much content you would generate and how often you'll be able to update it. We suggest a staged approach:
- Start with members-only web pages and document upload.
- Use news updates if you think your members visit the eSite regularly
- Only add the public content module if you're a confident user of the content management system, and you've got a clear message to communicate. Public web pages are exactly that. They will be the public face of your Prospect branch/section, and will be indexed by search engines such as Google, so it's important that public content is accurate, up-to-date and well-written.
- Some branch/section officers – secretary, assistant secretary, M&R secretary, organiser, chair/president/convenor and vice-chair – automatically get access to their membership lists, and they have admin rights to whichever other modules their branch is using .
- If you want other reps to have admin rights you'll need to designate them as an eSite administrator or a Communications rep; let your negotiating team know so they can record this on our membership database.
- eSite admins can only manage content - they can create/edit pages, upload documents, post news updates. They don't get access to bulk email or membership lists.
- Communications reps can manage content AND send mass emails. They don't need access to membership lists, because distribution lists are built into the mass email system. If they have a legitimate need to interrogate membership lists, they're more than a communications rep, and they should hold a role which reflects that responsibility.
- Your full-time officer, organiser and/or other Prospect staff in your negotiating team automatically get admin rights.
- If your branch has sections, section officers can access membership lists through their own eSection - they don't get access to your branch lists.
- eSites don't automatically extend to sub-section level. if you're a sub-section secretary and would like an eSite, let us know.
- Contact firstname.lastname@example.org for further information.